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Changing health care
to improve quality of
life for all.

Beth Israel Lahey Health’s roots in providing top-quality health care date back nearly a century. We're fully committed to ensuring our patients receive the care they deserve. As a leading healthcare provider throughout New England, we aim to change the current state of health care for the better and make lasting improvements that guarantee access to our services.

Office Coordinator Admin Svcs

Lawrence, Massachusetts

Organization Facility: Beth Israel Lahey Health Behavioral Services Category: Administrative & Clerical Job ID: JR55493 Date posted: 06/26/2024
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Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Description:

The Office Coordinator oversees medical records and assists with other program projects as needed. Responsibilities include processing of payroll, accounts payable, facility management, equipment/IT tracking, maintain and order supplies and all coordination of correspondence

  • Schedule: Full Time, 40 Hours, Days

Essential Functions/Key Responsibilities:

  • Provides technical assistance to staff on operational issues such as personnel policies, payroll, travel expense, check request, purchasing, record keeping and training.

  • Process payroll for program(s)

  • Maintain program(s) IT inventory list

  • Orientates new employees to program including but not limited to safety procedures, IT needs, voicemail, office space assignment, access codes, etc.

  • Oversees medical records function for program(s), ensuring that files are properly maintained per program regulations, neat and orderly.

  • Manage all mail and other patient related correspondence, both internal and external

  • Monitors physical site need in relation to maintenance, information technology, phone system, office machines and supplies.

  • Collaborate with other departments as required to meet facility requirements for licensing bodies, occupancy certificates, etc.

  • Prepares work orders for facility and IT needs, working closely with the facilities and IT department to ensure project(s)/request(s) are completed as requested.

  • All other duties as assigned

Qualifications & Education:

  • High School Diploma/GED; a minimum of 3 yrs.

  • Experience in a related field; basic supervisory principles and practices; techniques for dealing effectively with the public and staff, in person and over the telephone.

  • Standard office administrative practices and procedures, including the use of standard office equipment; Computer applications; Excel and Word, knowledge of electronic health records a plus; records management principles and practices.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health?

If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.

At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.

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