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Surgical Scheduler (30hr, Day)

Needham, Massachusetts

Organization Facility: Beth Israel Deaconess Hospital Needham Category: Staffing / Scheduling Job ID: JR12943 Date posted: 04/05/2023
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When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:


Scheduled Hours:


Work Shift:

Day (United States of America)

This is a 30 hour per week role; Monday - Friday. Hours are: 11:00am - 5:00pm.

Coordinates booking of all surgeries for Operating Room. Works with surgeons' offices to find optimal surgical times. Communicates to appropriate staff in department and other hospital departments regarding details of procedures. In collaboration with the resource nurse, responsible for accurate and timely submission of payroll for department.

Job Description:

Responsible for booking all surgical cases to maximize the effectiveness of the four surgical suites. Interact with surgeon offices in finding optimal surgical times to maintain a good working relationship between offices and OR. In charge of notifying admitting, and preadmission testing of any OR cases, changes and also confirming the aforementioned with the surgical offices. Acts as resource for inpatient units and other clinics who may need assistance in booking a surgical and other Cardioversions & Bronchoscopy appointments. Report trends in surgical block usage to administration in order to utilize blocks effectively. Based on these trends, responsible for updating/changing blocks to accommodate more active or new surgeons. Responsible for accurate entry of staff schedule changes in OneStaff and MyTime as needed daily/weekly. Responsible for complete and accurate payroll report each week by the assigned deadline. Collaborates with the clinical resource nurse to ensure accurate time keeping and reporting. Education of office staff regarding surgical scheduling procedures. Update offices on new forms, and changes in booking procedures. Enter all pertinent information for operating room cases into data base (i.e. time, personnel). Accountable for entering all operating room charges. This includes pricing of some implants and recording all other charges related to the case. This also produces the available inventory for central supply.

FLSA Status:


As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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