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Learn more about working at Beth Israel Deaconess Hospital Plymouth

OR Resource Coordinator

Plymouth, Massachusetts

Organization Facility: Beth Israel Deaconess Hospital Plymouth Category: Purchasing / Procurement Job ID: JR21902 Date posted: 05/24/2023
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When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:


Scheduled Hours:


Work Shift:

Day (United States of America)

40 hpw; 8-hr shifts (6:30a - 7:00p); Mon-Fri

Job Description:


Oversight of Perioperative Inventory and Material Management

  • Works within the OR suite as the primary resource person for all surgical inventories and works closely with Materials Management Director and OR Buyer.
  • Determines, in conjunction with Materials Management staff, MDs and OR Team Leaders, the equipment and supply needs for the surgical specialties.
  • Serves as coordinator for Surgical Services One Recall notifications – reviews all recalls of supplies or equipment, completes/closes or re-assigns to an appropriate responder.
  • Prepares, plans and coordinates annual inventory process with OR Manager and Team Leaders.
  • Orders all OR inventory and OR Consignment items and implants
  • Maintains implant cards and prepares for offsite storage.
  • Maintains appropriate par levels in order to avoid overstocking or shortages.
  • Receives/restocks special order supplies to appropriate locations, rotating items to eliminate outdating.
  • Reviews all new product requests from surgeons for completeness
  • Point person for Surgical Services Lumere submissions
  • Assists Perioperative staff with new items and orders as requested
  • Liaison between MM, OR staff and surgeons regarding product backorders and substitutes
  • Maintains compliancy in tracking all tissue, dates received, PO numbers and tissue integrity
  • Updates tissue FDA and Accreditation information
  • Receives, logs and monitors all contents of Bone Freezer according to policy.
  • Develops and maintains product files
  • Primary contact and coordinator of equipment, supplies and implants for onboarding of new surgeons
  • Coordinates with team leaders in maintenance of specialty carts

Financial Accountability

  • Addresses possibilities in product changes with positive financial impact on institution
  • Completes new item form for approved items and implants. Sends to the appropriate contacts for build
  • Works with outside resource companies to sell unused, non-moving product that can’t be returned
  • Works with outside resource companies to find product that is on manufacturer back orders with no release dates
  • Maintains and reviews all OR Consignment inventories
  • Serves as sales rep contact for OR auditing discrepancies
  • Collaborates with the OR Business Manager to review patient charges to determine completeness and accuracy
  • Assists in documentation of missing items and implants and assures charges are being captured
  • Keeps files of consignment inventory and assures that it is stored in secured areas
  • Consistently monitors stock and orders one for one, as needed
  • Coordinates OR Inventory counts and requests vendor scanning, if applicable
  • Serves as member of the Vendor Work Group Committee
  • Assists with summary of new product requests for Vendor Workgroup Committee
  • Participates in unit-based management performance improvement activities
  • Reviews New Product Request Forms from surgeons for accuracy and submits to the Material Management Director
  • Logs new trial and evaluations
  • Maintains all files in Vendor Workgroup and prepares monthly agenda
  • Assists all peri-operative departments with ordering and researching of new products

Equipment Responsibilities

  • Assists in standardizing of equipment/products and the deletion of equipment and products that are no longer used
  • Assists in arranging for loaners as needed
  • Coverage of Team Leads supplies and equipment monitoring in their absence
  • Coordinates with charge nurse all schedule changes, equipment issues and special order items needed
  • Assists with yearly Preventative Maintenance
  • Assists in arranging in-services and training for all equipment/products
  • Collaborates with CSR to assure that instrumentation is available
  • Maintains the suture/staple cart and all Surgical Services and Procedural specialty carts
  • Maintains and reviews all consignment inventories
  • Serves as sales rep contact for OR auditing discrepancies
  • Order and receive all supplies purchased from vendor and verify supplies and their charges
  • Coordinate with OR Charge Nurse for vendor representation needs
  • Oversee Sales Representatives in the OR; ensuring compliance with hospital policies

It is understood that this is a summary of key job functions and does not include every detail of the job that may reasonably be required.

Education/Experience Required:

  • Associates degree required
  • Minimum 5 of years of Operating Room experience required
  • Excellent organizational skills and knowledge of medical terminology required
  • Capable of self-directed responsibilities and able to establish priorities
  • Must be able to function in a fast-paced, stressful environment with minimal supervision
  • Must be able to work with all levels of staff and external business contacts
  • Must have excellent computer skills including Meditech, Word, Outlook and Excel
  • Lumere, One Recall, Workday MM and Epic experience preferred
  • Experience in surgical supply acquisition, distribution and management preferred


  • Certified Surgical Technologist

FLSA Status:


As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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