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Manager, Pre-Award Support

Boston, Massachusetts

Organization Facility: Beth Israel Deaconess Medical Center Category: Academic Research Job ID: JR48682 Date posted: 04/02/2024
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When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:


Scheduled Hours:


Work Shift:

Day (United States of America)

The Manager, Pre-Award Support is responsible for specialized pre-award functions to support the research community at Beth Israel Deaconess Medical Center. Under the direction of the RAPIT Director in Sponsored Programs Administration, the Manager, Pre-Award Support is responsible for the support of pre-award management, pre-award grant operations, and pre-award budget development, particularly for complex and specialized grant submissions. The Manager will analyze and interpret data; support the development of policies, procedures, reports, and tools as needed in relation to pre-award research administration; and disseminate pre-award research administration related information to research stakeholders. The Manager will work with the RAPIT Director, the Research Administrative Directors (RADs), and the Research Administrative Managers (RAMs) to provide planning, assistance, support, and compliance for all aspects of pre-award sponsored programs administration. The position will also serve as a subject matter expert for pre-award services.

Remote; must reside in New England.

Job Description:

Essential Responsibilities:

  • Develop and monitor processes for the review and timely submission of grant and contract proposals to funding agencies.

  • Identify issues in pre-award workflows, provides recommendations to SPA leadership for resolution, and works with the appropriate offices for implementation of solutions.

  • Collaborate with other institutional offices to develop and maintain resources/programs to support researchers with the development and writing of quality grant proposals.

  • Assist in the review of proposed cost-share commitments, Facilities and Administrative (F&A) waivers, and other requests and make recommendation for approval or non-approval.

  • Develop and maintain performance metrics for pre-award activities.

  • Track grant and contract proposals, collect and share proposal data with SPA leadership and Vice President of Research Operations.

  • Serve as subject matter expert on complex applications and sponsor regulations.

  • Provide guidance, technical expertise, and training to Research Administrators and Principal Investigators on complex pre-award and contractual sponsored project compliance matters such as budgeting, cost allowability, PI and other key personnel eligibility and changes.

  • Serve as the pre-award lead and Signature Official for institutional, cross-department applications, e.g. Mass Life Sciences (MLSC), PCORI, or Program Project Grants, to ensure institutional objectives are clearly communicated and incorporated into the proposal/budget, plus any institutional support requirements are committed and appropriately documented, coordinating with assigned Research Administrators as appropriate. Provide project management support for the initial set-up and administration of these awards.

  • Collaborate with the Chief Academic Officer’s office to manage the process for notification, review, and submission of limited submission grants as well as any internal institutional grant opportunities.

  • Collaborate with the RAPIT Director in preparing templates and other resource documents to assist Research Administration teams and Principal Investigators with various components of grant and contract proposals.

  • Serve as a backup in the review of outgoing grant and contract proposals for institutional approval prior to submission to funding agencies.

  • Review and execute (when applicable) institutional certification and assurances documents.

  • Assist RAPIT Director with facilitating cross-team collaborations to understand important and frequent issues and create processes to ensure seamless handoffs between Research Operations Divisions and other ancillary offices.

  • Has the authority to direct and support employees’ daily work activities; has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews.

  • Direct Reports: 2 or 3.

Minimum Qualifications:

  • Bachelor's degree required.

  • Minimum of 5-8 years of related work experience, including 2 years of supervisory experience required in a research environment required.

  • 7-8 years of research administration experience, including supervisory experience may substitute for degree requirement.

  • Experience with budget development required.

  • Experience with proposal submissions to federal funding agencies and other sponsor institutions required.

  • Broad understanding of college, university and sponsored research environment required.

  • Supervisory and leadership experience required.

  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications required; may produce complex documents, perform analysis and maintain databases.

  • Skills, both written and oral, with ability to interact with all levels actively and professionally within the organization required.

  • Candidate must be able to work independently within a fast-paced environment requiring continual improvement, create integration of research teams supporting many areas across the organization and successfully lead research initiatives and projects.

FLSA Status:


As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health?

If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.

At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.

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