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Program Administrator, Early Clinical Learning

Burlington, Massachusetts

Organization Facility: Lahey Hospital and Medical Center Category: Professional Education Job ID: JR33076 Date posted: 10/11/2023
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Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Oversees and coordinates the administrative functions that support the Early Clinical Learning Activities for UMass Chan Lahey students.

Job Description:

Essential Duties & Responsibilities:

  • Building out and maintaining Blackboard Learn (BBL) and ensuring that the correct materials are available every block. Building out the yearly ECL schedule. Providing students with their weekly schedules, timing of each activity, and any necessary prep work
  • Coordinating quarterly faculty retreats for ECL leadership, LC mentors and ECL small group faculty Identify and meet with guest faculty to prep panelists, BCF, and other guests for specific DCS sessions.
  • Coordinating OSCE's (Objective Structured Clinical Examinations). Assuring that grading from each experience is complete.
  • Coordinating and helping to schedule longitudinal preceptors. Coordinating and maintaining the small group facilitator schedule.
  • Working closely with ECL Director to execute all program needs, including but not limited to: reserving rooms, coordinating standardized patients, finalizing dates, coordinating and securing equipment, setting up the equipment, creating and finalizing schedules.
  • Organizing and maintaining schedule of meetings, appointments and events related to the department. Providing support to the UMass Chan Lahey Department and conducting special projects as required.

Organizational Requirements:

  • Incorporates Lahey Health Mission Statement and Goals into daily activities.
  • Complies with all Lahey Health Policies.
  • Complies with behavioral expectations of the department and Lahey Health.
  • Maintains courteous and effective interactions with colleagues and patients.
  • Demonstrates an understanding of the job description, performance expectations, and competency assessment.
  • Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
  • Participates in departmental and/or interdepartmental quality improvement activities.
  • Participates in and successfully completes Mandatory Education.
  • Performs all other duties as needed or directed to meet the needs of the department.

Minimum Qualifications:


Bachelor’s degree required.

Licensure, Certification & Registration:



  • 3-5 years of healthcare experience.

  • Relevant academic administration in an academic medical center or medical school is preferred.

Skills, Knowledge & Abilities:

  • Must be able to type and be comfortable using Microsoft Office including Word and Excel and learning new computer programs.
  • Must possess excellent verbal and writing skills.
  • The ability to perform independently and to work on multiple projects simultaneously. 

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health?

If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.

At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.

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