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Learn more about working at Beth Israel Deaconess Hospital Plymouth

Secretary - Occupational Health

Plymouth, Massachusetts

Organization Facility: Beth Israel Deaconess Hospital Plymouth Category: Administrative / Executive Assistants Job ID: JR48837 Date posted: 04/03/2024
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When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:


Scheduled Hours:


Work Shift:

Day (United States of America)

40hpw; Day Shift; Monday-Friday

Job Description:

We are looking for an individual with experience who is efficient and comfortable being a member of the BID-Plymouth Occupational Health team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.


  • Answering multi-line telephone system & route calls to the appropriate person.
  • Obtain pre authorizations from companies, schedule appointments and register patients.
  • Greet patients as applicable, referring to appropriate person as needed.
  • Make copies of correspondence and other printed matter as required by Director.
  • Distribute incoming mail.
  • Maintain inventory and order necessary office forms and supplies.
  • Assist in record audits for ongoing compliance with medical records standards.
  • Generate memos, emails and reports when requested. Schedule maintenance of office equipment, including computers, copy machines and fax machines.
  • Coordinate appointments with DDS account rep/create excel spreadsheet monthly.     
  • Coordinate Occupational Health/Rehab appointments as requested/responsible for result reporting.
  •  Responsible for scanning all documents created in the clinic.
  • Responsible for forwarding physical exam/testing results to companies.

It is understood that this is a summary of key job functions and does not include every detail of the job that may reasonably be required.

Education/Experience Required:

  • Experience working knowledge of computers with Meditech, Microsoft Word, and Excel. Training for Systoc (clinic software) will be provided.
  • Good verbal communication skills.
  • Pleasant telephone manner.
  • HS Diploma
  • Associates Degree preferred
  • Previous administrative/secretary experience

FLSA Status:


As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health?

If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.

At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.

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