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Changing health care
to improve quality of
life for all.

Beth Israel Lahey Health’s roots in providing top-quality health care date back nearly a century. We're fully committed to ensuring our patients receive the care they deserve. As a leading healthcare provider throughout New England, we aim to change the current state of health care for the better and make lasting improvements that guarantee access to our services.

Birth Registrar, every other Sunday 8am - 4:30pm

Winchester, Massachusetts

Organization Facility: Beth Israel Lahey Health - Non Executive Category: HIM Operations Job ID: JR36517 Date posted: 11/10/2023
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Job Type: Regular

Time Type: Part time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Description:



  • Knowledge of medical terminology.   
  • Knowledge of release of information according to federal and state guidelines, regulations and statutes concerning confidentiality and release of information.  
  • Excellent communication and customer service skills. 
  • At least two years medical record experience 
  • Knowledge of state guidelines related to Birth Certificates 
  • Notary Public 


  • Generates birth certificates and obtains required signatures.  
  • Submits the Birth Certificate electronically to the Town of Winchester and the Commonwealth of Massachusetts Registry of Vital Records and Statistics.   
  • Faxes required paperwork to the Registry of Vital Records and Statistics. 
  • Collaborates with the Town Clerk office at Winchester Town Hall regarding any discrepancies on the Birth Certificate. 
  • Submits correction letter of the Birth Certificates to the Town of Winchester upon request. 
  • Collaborates with parent(s) and staff on the mother baby unit to ensure accurate and complete paperwork. 
  • Coordinates directly with Lahey Legal, the patient’s attorney the Nurse Manager and Vital Statistics in the event of surrogacy for the completion of the Birth Certificate 
  • Reviews the mother and baby’s medical records in Epic to obtain required data for birth certificate completion. 
  • Inputs birth certificate parent and hospital worksheet data into the computerized birth registry database, Vitals Information Partnership (VIP). 
  • Provides a parent letter to parents, prior to their discharge. 
  • Maintains  worksheets and reports for designated time frame. 
  • Reviews, and corrects any inaccuracies in the VIP database. 
  • Acts as the liaison between the Commonwealth of Massachusetts Registry of Vital Records and Statistics and Winchester Hospital regarding important. communications related to the Birth Certificate process. 
  • Reviews and corrects the data quality reports provided by the VIP database system.  Reviews the patient’s medical record in Epic to obtain any missing or incorrect data 
  • Responds to request from parent(s)related to birth certificates and Commonwealth of Massachusetts Registry of  Vital Records. 
  • Keeps abreast of the legal requirements in accordance with the MA State Law related to parentage pertaining to completion of the Birth Certificate. 
  • Notarizes required documents related to parentage. 
  • Updates the babies name in  Epic to reflect the name on the Birth Certificate. 
  • Attends meetings sponsored by the Department of Public Health related to Birth Certificates.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health?

If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.

At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.

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