When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
This Administrative Coordinator position supports the Cardio-Oncology team in the Cardiology Division. The division will be engaged in the newly announced and exciting clinical collaboration between Dana-Farber Cancer Institute (DFCI), BIDMC, and Harvard Medical Faculty Physicians (HMFP) to establish New England’s only free-standing adult inpatient cancer hospital. The collaboration will bring together world-class clinicians to deliver transformational, precision medicine in an environment solely dedicated to defying cancer.
The Beth Israel Deaconess Medical Center Cardiovascular Medicine Division is committed to providing high-quality care to our patients, promoting the educational mission of academic medicine and advancing state-of-the-art research in cardiovascular medicine.
The Division, which is an integral part of BIDMC’s Cardio Vascular Institute, includes some of the most highly-regarded cardiovascular experts in the world, and it is their exemplary patient care, teaching and research combined with the support of dedicated clinical and administrative that make possible the Division’s many accomplishments.
The schedule for this role is Monday through Friday. The employee may be allowed to work a hybrid schedule after 6 months of satisfactory performance (up to 2 days remote).
Job Description:
Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.
Essential Responsibilities:
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Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
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Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
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Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
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Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
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Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
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Compiles, analyzes and summarizes data from multiple sources to create detailed complex doc,uments, reports and high-level presentations.
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Completes department-specific responsibilities which are documented at the local level.
Required Qualifications:
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High School diploma or GED required. Associate's degree preferred.
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3-5 years related work experience required.
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Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Competencies:
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Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
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Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
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Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
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Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
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Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
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Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
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Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
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Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job:
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Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.
Pay Range:
$24.98 – $33.62
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.
