Learn more about working at Winchester Hospital
Administrative Secretary I, 40 hours - Radiation Oncology
Winchester, Massachusetts
Organization Facility: Winchester Hospital Category: Administrative / Executive Assistants Job ID: JR79731 Date posted: 06/27/2025Job Type: Regular
Time Type: Full time
Work Shift: Day (United States of America)
FLSA Status: Non-Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Winchester Hospital is a 5x Magnet designated, Top 10 Massachusetts recognized 223-bed regional hospital that is the leading provider of comprehensive health care services in the northwest suburban Boston area.Job Description:
The Administrative Secretary, I., in Radiation Oncology, plays a vital role in supporting the clinical team. Responsibilities include, but are not limited to, the following duties:
- Types support data (phone lists, lab test works sheets etc.) for the department. Organizes work load to comply with deadlines and priorities established by superiors.
- Registers patients, prepares charts if necessary and reviews basic personal information with patient.
- Schedules patient appointments and Hospital admissions according to established procedures. Coordinates scheduling of diagnostic, therapeutic or surgical procedures by working in cooperation with physicians, patients and other Hospital departmental personnel.
- Prepares notices for department. Prepares mailings for distribution.
- Maintains and updates patient and correspondence files, general and subject files, committee files and a small library of journals and relevant reprints.
- Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages.
- Responds to general inquiries by relating or referring to established policies and procedures.
- Orders supplies, sorts and distributes mail if necessary. Faxes and distributes incoming faxes to appropriate person.
KNOWLEDGE, SKILLS, AND ABILITIES:
1. HS Diploma or equivalent with strong knowledge of computers and office practices.
2. Requires excellent customer skills.
3. Ability to handle multiple tasks at the same time.
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
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Why join Beth Israel Lahey Health?
If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.
At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.
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