When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Provides financial and administrative support in Post-Award management of sponsored awards, grants and contracts within the Research Finance Office (RFO).
Job Description:
Essential responsibilities:
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Works with RFO staff and management to review, data-enter and create new cost centers for awards, grants and contracts as they are awarded by sponsored agencies.
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Generates approval matrix for each new cost center to allow lab personnel access to sponsored fund use.
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Maintains all documents related to the establishment of a cost center for RFO use as well as Research Team use, as these documents are audited annually as part of the annual A-133 audit.
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Assists staff and management in reviewing and processing budget adjustments and carries forward requests related to existing sponsored awards, grants and contracts.
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Creates a strong working relationship with RFO staff members and all Research Teams under R&AA. These relationships assist in resolving issues and in meeting established timeframes and are critical to have a productive workflow within each accounting cycle.
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Monitors all cash, checks and wires in a timely manner for receipt and deposit on sponsored awards, grants and contracts to ensure batch postings of same and accuracy of same.
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Learns and has an awareness of general accounting principles and develops an understanding of the compliance and regulatory environment related to sponsored research finances.
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Maintains all documents related to the receipt and deposit of all sponsored funds. Ensures these records are available to fellow RFO staff and Research Team personnel as these documents are audited annually as part of the annual A-133 audit.
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Communicates through various means to resolve issues that may arise and maintains a full understanding of the sponsored project in order to resolve the various matters. Collaborates with various staff in RFO and with various departments through-out BIDMC such as general finance, OSP, TVO, CTO and PFS and others to ensure proper and timely completion of various job functions.
Required Qualifications:
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Associate's degree in Accounting, Finance, Liberal Arts or related field required. Bachelor's degree preferred.
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0-1 years related work experience required.
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Experience with computer systems required, including web-based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Preferred Qualifications:
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Background in Accounting, Finance and/or Life Sciences or prior experience in healthcare.
Competencies:
Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
Problem Solving: Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.
Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.
Team Work: Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.
Customer Service: Ability to demonstrate a positive attitude and respond to requests in a timely and respectful manner.
Social/Environmental Requirements:
Work requires close attention to task for work to be accurately completed. Intermittent breaks during the work day do not compromise the work.
Work routine is fairly consistent, but employee needs to be able to use judgment to respond to events several times a week.
No substantial exposure to adverse environmental conditions
Health Care Status: NHCW: No patient contact.- Health Care Worker Status may vary by department.
Sensory Requirements:
Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity <3 feet, Conversation, Telephone.
Physical Requirements:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. This job requires constant sitting.
Pay Range:
$27.89 – $37.54
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.
