When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
The role of the Pathology Navigator performs operational support functions and manages workflow, to include but not limited to, the responsibilities and tasks listed in, Position Responsibilities. This critical role represents the Department of Pathology both intradepartmental and external to clients and patients.
Job Description:
Position Responsibilities
1. Processes internal Pathologists consult requests to outside pathology departments.
- Obtains specimen (slides/blocks) chosen by the Pathologists.
- Coordinates with Pathologists to obtain correct testing kit and reference lab, when applicable.
- Completes requisition and provides appropriate billing information.
- Packages and mails to requested laboratory.
- Amends the patient electronic records to reflect slide/block status.
2. Open all incoming patient Cytology and Surgical consult material.
- Place electronic orders to assign internal accession numbers to external cases.
- Completes the electronic record of the pathologist determination and scanning of result forms.
3. Prepare slides for presentation for clinical medical conferences, to include but not limited to, Tumor Board and Breast Tumor Board. Requires:
- Receipt of expected case presentation list from external providers.
- Locating requested case slides and organize in folders
- Distribute to Pathologists.
- Refile returned slides.
4. Determines appropriate CPT/ICD10 codes and charges for Pathology specimens and testing requests.
5. IHCS- Processes add on testing to existing pathology cases for Immuno-Histochemistry Staining at the request of the Pathologists.
Obtains ICH completed requisition from the Pathologist.
- Places orders in the patient electronic record.
- Packages and mails to requested laboratory.
- Receives returned stained slides and distributes to the ordering Pathologist.
6. Molecular Pathology- Processes add on testing to existing pathology cases for Molecular Pathology testing at the request of the Pathologists.Coordinates with external vendors and reference laboratories for ordering.
- Oncotyping
- Next Generation Sequencing
- Additional genetic testing as applicable
- Places orders in the patient electronic record, when applicable.
- Packages and mails to requested laboratory.
7. Directly communicates and liaises with physician’s/physician extenders on matters of ordering and coordinating send out reference testing.
Requires:
- Knowledge of slides and blocks handling and send out test requirements.
- Paper and electronic requisition requirements.
- Coordinates with Pathologists to obtain correct testing kit and reference lab.
- Electronically order reference testing, when applicable.
- Knowledge of packaging and shipping requirements.
- Maintains shipping company relationships.
- Manage incoming result reporting from reference laboratories.
- Document Pathology review of the results and communicate to ordering clinician.
- Assure results are posted to the patients Electronic Health Record (EHS).
- Scan reports into the patient record as applicable.
8. Manage all addendums and scans to incorporate to the final pathology report.
9. Identifies problems that may adversely affect test performance or reporting of results to supervisory staff and assist in follow through to resolution and report.
10. Answer all incoming phone calls with proper etiquette and respond to the needs of the caller which may include:
- Respond to external clients requesting specimen material and patient medical information.
- Respond to (non-laboratory) internal physicians and physician extenders for results and/or changes to specimen processing status.
- Respond to (non-laboratory) internal requests for corrections to the pathology medical record.
- Respond to patients requests for preparation of specimen materials.
- Manage and screen incoming calls for the Pathologists.
11. Manage all incoming and outgoing FAX transmissions.
12. To understand and maintain compliance with the job description, performance expectations and all related hospital and laboratory policies and procedures.
13. Maintain adequate supplies.
14. Follow established safety procedures.
15. Participate in and contribute to the departmental quality improvement activities
16. Open all incoming mail, review and distribute to appropriate parties.
17. Perform other duties as required.
Knowledge, Skills, and Abilities Required Minimum education required:
- High School Diploma,
- Associate Degree, preferred
Minimum experience required:
- Medical secretarial training or laboratory experience, preferred. Will train appropriate candidate
Licensure and/or Certification required:
- none
Knowledge, skills and abilities required
- Excellent communications skills
- Medical Terminology
- Excellent typing and computer skills Desires to work as a team member
Working Conditions
Exposure to infectious diseases and possibly carcinogenic chemicals. Minimal exposure to caustic agents, acids, and fumes. Occasional prolonged standing and walking. Works under constant time deadlines. Performs data entry with repetitive hand movement, and visual concentration at video display terminal, to review and enter data. Requires manual dexterity using fine hand manipulations.
Pay Range:
$26.00 – $32.00
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.
