When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Supports a wide variety of secretarial, clerical and other departmental duties relative to the medical and professional business of the Laboratory Director, Pathologists, Pathology Assistant, and the Laboratory, in general.
Job Description:
DUTIES AND RESPONSIBILITIES
- Acts as a general assistant to the Clinical and Pathology Departments. Requires knowledge of medical terminology.
- Collects, documents, and transports surgical pathology specimens, cytology specimens, microbiology specimens, etc. from mainly the operating room and endoscopy to the lab. May collect specimens from other on campus units as needed.
- Assists with specimen receipt and specimen triage.
- Ensure proper labeling and identification of specimens and requisition forms.
- Brings discrepancies to the attention of senior staff and/or supervisor.
- Record discrepancies and resolutions for quality monitoring.
- Accession pathology specimens in Epic and properly label requisitions and specimen container(s) with the Epic generated surgical pathology case number.
- Print cassettes as needed.
- Organize and pack processed tissue cassettes for histology in a manner that will ensure their integrity during transport to histology; accounting for all blocks on the histology log and ensuring the blocks are all on a packing list.
- Assign cases to pathologists.
- Process internal Pathologists consult requests, inter-departmental requests, external fax requests for slides/blocks by locating the requested material, ensuring proper paperwork is complete, scanning slides/blocks onto the appropriate packing lists, when applicable, documenting the send-out material on log/spreadsheet.
- Perform send out of slides/blocks to reference labs as requested; ensure paperwork is complete and send-out material is documented on log/spreadsheet.
- Process slides/blocks returned to Pathology Department by scanning and receiving slides/blocks on a packing list, when applicable, re-filing material in an organized manner in the file cabinets/boxes, documenting any materials returned on logs/spreadsheet, scanning a copy of the report into Epic, when applicable.
- Directly communicates and liaises with inter-departmental staff members and reference labs on matters of ordering, requesting, send-out of pathology material.
- Assists the Pathologists in locating slide/block requests.
- Maintain adequate supplies and reagents in an organized manner. Putting away inventory.
- Monitor, maintain, and record room and laboratory equipment temperature and humidity readings.
- Initiates corrective action and brings to the attention of senior staff and/or supervisor.
- Responsible for tissue processor reagent maintenance; pull reagent bottles for decanting, refill and rotate reagent bottles and paraffin reservoirs.
- Answer all incoming phone calls with proper etiquette and respond to the needs of the caller.
- Pick up mail, review and distribute to appropriate parties.
- Support clinical lab departments: Receive specimens in the Laboratory computer system and distribute them in accordance with the urgency of the test requested. Prepare specimens according to the procedure for the test requested and store specimens at the appropriate storage temperature, if not immediately distributed.
- Accurately follow physician orders when ordering the test(s) in the Laboratory computer system. Determine and implement the appropriate course of action when unsure of an order or specimen required prior to obtaining the sample. Accurately document all pertinent patient demographic and insurance information if performing the registration function.
- Participate in and contribute to the department quality improvement activities.
- Perform all duties in accordance with safety laws, rules and regulations as set forth by appropriate regulatory and government agencies and in accordance with established departmental and hospital policies and procedures.
- Perform all other duties as required.
- Assist with local, state, federal, and regulatory agency compliance and preparedness activities.
- Perform job functions in a manner that promotes the safety and health of Milton Hospital co-workers, patients, and visitors at BID-Milton.
- Perform all duties in accordance with safety and other laws, rules, and regulations set forth by appropriate regulatory and government agencies and in accordance with established department and hospital policies and procedures.
WORKING RELATIONS
Position reports to: Pathology Assistant and Laboratory Director, Medical Laboratory Director
Degree of supervision provided to position: Minimal
Position supervises: N/A
Internal relationships: (works closely with): Laboratory Director, Pathologist, Laboratory Manager, other Laboratory staff, Nursing staff, Physicians
External relationships: Patients, Physicians, Clients, Vendors, other hospital co-workers
QUALIFICATIONS
Licenses or Certificates: N/A
Total education, vocational training and experience: (minimum requirements of candidate)
Equivalent to the completion of high school. Proficient in medical terminology.
Skills and abilities:
- Excellent typing skills
- Possess basic computer skills.
- Strong knowledge of medical and pathology terminology
- Consistently follow standardized procedures.
- Organize work to meet established deadlines.
- Exercise independent judgment within boundaries of knowledge and skills.
- Reason analytically and independently acts on the decision within
- boundaries of knowledge and skills.
- Communicate effectively and be clearly understood by telephone and in
- person.
- Possess excellent customer service skills.
- Accurate and complete document according to policy and procedure.
- Write legibly.
- Interact appropriately with the population of the patients served.
- Maneuver throughout the hospital and to off-site facilities, as needed.
Proficiency or productivity standards: Successful completion of competency evaluation
INSTRUMENTS/EQUIPMENT USED
- Computers
- FAX
- Copier
WORKING CONDITIONS:
The nature of the tasks/responsibilities required of employees in this position may expose them to blood and body fluids. Employees will be oriented to and required to understand and follow the standard precautions for infection control. A summary list of tasks and procedures that may cause exposure to blood and body fluids is listed in the attached Physical Abilities Job Description. Also identified is the protective gear that is available.
Environmental conditions
Subject to frequent interruptions.
May be subject to danger of infection from disease-bearing specimens.
Frequent prolonged sitting,
Physical requirements – refer to attachment titled “Physical Abilities Job Description”
The Physical Abilities Job Description is a component of this Job Description.
The above statements are intended to describe the general nature and level of work being performed. This list is not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Pay Range:
$21.00 – $28.26
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.
