When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Under general supervision of the Business Manager, Surgical Services, manages the personnel responsible for all product inventory, supply distribution systems and processes in the Operating Room. Leads, facilitates, and/or participates in Supply Chain process redesign and operational improvement projects in the Operating Room. Responsible for a $4.8 million inventory. Has authority over and manages the procurement of supplies and equipment for perioperative services and is responsible for the management of the associated products and inventory. Maintain direct communication and coordination with OR Leadership, OR Staff, Central Processing & Distribution and Lahey Distributors. Facilitates/oversees distribution initiatives, including but not limited to Pyxis, PBDS packs, Reprocessing, trials and various savings opportunities. Utilizes an understanding of lean inventory, six sigma and value analysis tools. Utilizes custom analytics to optimize OR inventory and forecast supply usage using multiple advanced systems including Epic, PeopleSoft and Pyxis.
Job Description:
Essential Duties & Responsibilities:
1. Manages the personnel responsible for all product inventory, supply distribution systems and processes in the Operating Room. Provides regular oversight and guidance to the OR Supply Chain Coordinator and Inventory Control Assistant. Responsible for the job performance and evaluations of these individuals.
2. Leads, facilitates, and/or participates in process redesign and operational improvement projects in the Operating Room.
3. Performs data analyses and designs ad hoc reports pulling from multiple systems to improve efficiency and identify savings opportunities. 4. Inventory Management – Responsible for a $4.8 million inventory. Manages/works in conjunction with Supply Chain Coordinator(s) in par level establishment and maintenance, refill process, utilization analysis and product management. Collaborates with Purchasing Agent with product failures, vendor returns, & expired items. Collaborates with receiving to assure smooth interface to meet clinical needs. Collaborates with all managers, super users, clinical and non-clinical staff to develop a cooperative approach to service oriented, costeffective, operationally efficient inventory management.
5. Responsible and accountable for creating appropriate par levels for all supplies in the Operating Room and must provide a detailed monthly report on any overage. Has the authority to modify min/max inventory levels.
6. Implements procedures to achieve the reduction/elimination of stock-outs by: evaluating cause and frequency of stock-outs ; ensuring accurate and timely replenishment processes in both the routine and emergency situations; coordinating the development, implementation and monitoring of policies and discrepancy identification/resolution; developing and implementing an inventory schedule/system; communicating with end-users to define and troubleshoot supply problems.
7. Optimize inventory for non-Pyxis product, including consignment. Identify areas for savings within non-Pyxis stock using analytical tools.
8. Manages monthly inventory reporting, tracking all compliance, cycle counts and inventory cost.
9. Reviews inventory cost to budget and determines reasons for variances.
10. Audits daily case equipment and supply utilization sheets to ensure accuracy of billing activity as required. Acts as contact person for the
Finance Department to assure compliance with the billing procedures as required.
11. Manages the rotation of stock and checking of dates to ensure that there are no expired products. Promptly removes expired product and works with vendors to coordinate and track product swap out or exchange credit.
12. Coordinates the disposal of property, supplies and/or material in compliance with Hospital, State and Federal regulations; tracks defective products and assists Purchasing with replacement from vendor.
13. Works closely with Purchasing, Finance and the Clinical Department(s) on the development, enhancement and implementation of materials processes improvements and software modifications utilizing lean, six sigma and value analysis tools.
14. Expedites overdue supply orders and backorders by coordinating with Purchasing daily.
15. Communicates information to customers (nursing staff, specialty departments etc..) pertaining to inventory optimization, routine orders, backorders and substitute supplies.
16. Research recalled product in coordination with Purchasing and communicate to end users, OR Management, Risk Management and Purchasing.
17. In coordination with Purchasing – assure ordering of and availability of loaner equipment and create bill only purchase requisitions for payment.
18. Oversees equipment repairs as required. Assure that, when required, loaners are available for equipment needing repair.
19. Review daily procedure schedule in advance to forecast non-stocked products as requested.
20. Works with surgeons and nursing colleagues in regards to new product introduction or product changes.
21. Manages the fiscal year-end physical inventory counts and the logistics leading up to it.
22. Manages tissue tracking system per FDA regulations ie storage, temperature, receipt, expiration date, etc
23. Liaison for Nursing and MMIS for materials management, Epic, Peoplesoft, Pyxis needs.
Organizational Requirements:
• Maintains strict adherence to the LHMC Confidentiality policy.
• Incorporates Behavioral Standards, Mission Statement and Goals into daily activities.
• Maintains courteous and effective interactions with colleagues and patients.
• Demonstrates an understanding of the job description, performance expectations, and competency assessment.
• Complies with all LHMC policies.
• Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
• Participates in departmental and/or interdepartmental quality improvement activities
• Participates in and successfully completes Mandatory Education.
Pay Range:
$85,000.00 USD – $105,000.00 USD
The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.
