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Procedural Scheduler, Cardiology

Cambridge, Massachusetts

Organization Facility: Mount Auburn Hospital Category: Staffing / Scheduling Job ID: JR83017 Date posted: 09/22/2025
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Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Beth Israel Lahey Health and Mount Auburn Hospital are devoted to consistently promoting a culture of Wellbeing, Empathy, Collaboration, Accountability, Respect, and Equity as outlined in our organization's WE CARE values. Learn more about our values here.

In this role, under the direction of the Business Manager of Perioperative Services, you will be responsible for ensuring efficient and timely scheduling of procedure-based cases, communicating with surgical offices, specialty clinics and clinical staff on a daily basis, and proactively identifying issues related to equipment and staff coverage for surgical care or procedures.

Job Description:

ESSENTIAL DUTIES & RESPONSIBILITIES (including but not limited to):

  • Coordinate and schedule surgical and procedural cases.

  • Serve as a liaison between surgical offices, admitting, anesthesia, nursing staff to ensure efficient scheduling and resource utilization. 

  • Verify case details including procedure type, diagnosis codes, required settings and other special needs prior to scheduling.

  • Ensure proper sequencing and timing of cases to optimize patient flow and operating room efficiency.

  • Understand and adhere to block booking policies and daily schedule limits.

  • Proactively communicate potential conflicts and overbookings to charge nurses and effected surgical offices or clinics.

  • Provide excellent customer service to clinical staff, surgeons, and administrative counterparts.

  • Perform occasional maintenance of Epic scheduling templates.

QUALIFICATIONS:

  • High school diploma or equivalent; post-secondary business coursework preferred.

  • Minimum of two years’ experience in procedural services or other healthcare setting preferred.

  • Basic understanding of medical terminology.

  • Strong verbal and written communication skills for effective collaboration with clinical and administrative teams.

  • Demonstrated proficiency with PC systems and multiple software applications. Epic experience preferred.

  • Excellent attention to detail and organizational skills.

OTHER REQUIREMENTS:

  • Ability to sit or stand for prolonged periods.

  • Ability to lift up to 25 lbs.

  • Manual dexterity for computer use and office equipment.

  • Written and verbal fluency in English.

  • Consistently promote a culture of Wellbeing, Empathy, Collaboration, Accountability, Respect, and Equity as outlined in the organization's WE CARE values.

  • Demonstrated commitment and actions to valuing diversity and contributing to an inclusive working and learning environment

ABOUT US

Beth Israel Lahey Health (BILH) places great value on being a diverse and inclusive community. BILH and the Department of {insert hiring department} are dedicated to diversity, equity, and inclusion as we aim to reflect the diversity of the patients in the communities that we serve. We believe in equal access to quality care, as well as employment and advancement opportunities encompassing the full spectrum or human diversity: race, gender, sexual orientation, religion, ethnicity, national origin and all the other forms of group and individual identity and expression that make us better able to provide innovative and cutting-edge healthcare and research.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health?

If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.

At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.

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