Open position

Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Immigration Specialist is responsible for supporting Beth Israel Lahey Health’s (BILH) immigration efforts and will oversee all aspects of preparing and filing non-immigrant petitions and/or permanent residency filings. The Immigration Specialist will work collaboratively with Human Resources, employees, and inside and outside legal counsel to support candidates, colleagues, and the entire immigration process.
**Hybrid/Remote-this position is on site in Charlestown on Wednesdays

Job Description:

• Act as an internal point of contact for general employee queries regarding visa requirements and related procedures

• Coordinate all requests for J-1 and H-1B visa applications, from initiation with external immigration counsel, as needed, to ensuring case progress and timely visa issuance

• Work with local entity to gather appropriate evidence to support the proper filing

• Assist with assembling application and petition packages and files with USCIS or other appropriate agency

• Communicate both verbally and in writing with candidates and internal clients, as well as to government agencies

• Serve as internal human resources expert on all matters related to immigration compliance, including but not limited to the maintenance of immigration files and I-9 compliance.

• Monitor immigration-related publications and web sites for news and trends, and communicate findings to appropriate clients

• Work collaboratively with inside and outside counsel and provide general assistance related to immigration matters to inside counsel

• Manage active non-immigrant and immigrant docket review and visa expiration dates to ensure colleagues’ work authorization compliance

• Ensure public access files are maintained for non-immigrant cases

• Assist with processing J-1 applications relating to BILH’s exchange visitor program

• Ensure visa extensions and renewals are completed timely and communicates with the employee’s supervisor through this process

• Ensure all immigration matters are consistent with the BILH immigration policy

• Assist with creating and maintaining content relevant to immigration, as needed and requested

• Generate reports on volume, trends, metrics and other relevant information related to workload and immigration status, as needed and requested

• Perform all other related duties as assigned

Organizational Requirements:

Maintain strict adherence to the Beth Israel Lahey Health Confidentiality policy.

Incorporate Beth Israel Lahey Health Standards of Behavior and Guiding Principles into daily activities.

Comply with all Beth Israel Lahey Health Policies.

Comply with behavioral expectations of the department and Beth Israel Lahey Health.

Maintain courteous and effective interactions with colleagues and patients.

Demonstrate an understanding of the job description, performance expectations, and competency assessment.

Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.

Participate in departmental and/or interdepartmental quality improvement activities. 

Participate in and successfully completes Mandatory Education.

Perform all other duties as needed or directed to meet the needs of the department.

Minimum Qualifications:

Education:

• Bachelor’s degree required. 

Licensure, Certification & Registration:

• N/A

Experience:

• Experience working in a law firm and/or corporate legal department in the immigration area, especially in the health care industry. 

• 5 plus years of experience supporting immigration attorneys as a paralegal or working in a Human Resources group specifically in the immigration field.

Skills, Knowledge & Abilities:

• Well organized.

• Project management skills.

• Ability to maintain accurate records and follow-up on outstanding items.

• Must be able to interact with candidates, clients and other customers of the Human Resources department in a professional and proactive manner.   

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled