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Image Archive Coordinator

Milton, Massachusetts

Organization Facility: Beth Israel Deaconess Hospital Milton Category: Diagnostic Imaging Job ID: JR71049 Date posted: 02/18/2025
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Job Type: Regular

Time Type: Part time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Day Shift-Monday-Friday 9am-2pm

According to established policies and procedures, performs a wide variety of tasks relative to the retrieval, processing, distribution, tracking and filing of imaging studies and reports. Assists physicians, technologists and patients with the creation of imaging studies onto CDs/DVDs and/or electronic image sharing of imaging studies between BID-Milton and outside facilities. This position involves significant contact with patients, physicians and other allied health professionals.

Job Description:

DUTIES AND RESPONSIBILITIES

  • Prepares CDs/DVDs when requested.  Ensures appropriate patient identification labels are on disc and hands to patients upon request or mails when requested.
  • Retrieves and imports exams on electronic image sharing platforms (ex: Ambra, LifeIMAGE, Powershare) or on disc to process and upload into PACS for Radiologists and requesting providers according to established policies and procedures.
  • Requests and tracks imaging and reports from outside facilities to minimize delay in patient care.
  • Processes transfer of imaging studies to outside facilities via electronic imaging sharing platforms or CD/DVDs.  Forwards imaging reports to appropriate facilities, department or person, as needed.
  • Answers telephone, refers call, records and transmits messages.  Retrieves voicemails and communicates timely back to patients/caller.
  • Processes legal requests for imaging studies according to established policies and procedures.
  • Works in multiple systems to capture all information and prior exams for comparison such as EPIC, Sectra, Epic Care Everywhere, Ambra, Powershare Life image and others.
  • Works closely with Radiologists and Technologists to ensure they have the images needed to minimize delays.
  • Ensure adequate inventory of supplies for image archive operation and notifies supervisor when supplies need replenishment.
  • Report equipment malfunction immediately by notifying help desk and supervisor.
  • Performs related clerical duties and assists with front desk operations as needed.
  • Exhibits calm and professional manner at all times; recovers quickly from adverse situations; maintains confidentiality, seeking and sharing information on need-to-know basis only.
  • May be required to perform similar or related duties as may be necessary on an emergency basis or as designated by the department manager or supervisor.

QUALIFICATIONS
1.    High School diploma or equivalent.
2.    Experience in a medical office setting is preferred.  
3.    Strong interpersonal, customer service, time management, computer and organizational skills required.

OTHER SKILLS REQUIRED    
1.    Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
2.    Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
3.    Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health?

If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.

At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.

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Learn more about working at Beth Israel Deaconess Hospital Milton.