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Learn more about working at Beth Israel Deaconess Hospital Needham

Administrative Assistant, Needham Cancer Center

Needham, Massachusetts

Organization Facility: Beth Israel Deaconess Hospital Needham Category: Administrative / Executive Assistants Job ID: JR82108 Date posted: 08/01/2025
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Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Why Join Us

When you join Beth Israel Deaconess Medical Center, you're not just taking a job. You're becoming part of a mission-driven team focused on delivering extraordinary care, with a strong respect for the people who make it happen. As an Administrative Assistant III at the Needham Cancer Center, you’ll support a Harvard-affiliated, multidisciplinary oncology team that values both clinical excellence and work-life balance.

This is a full-time, Monday through Friday, daytime role with no weekends, holidays, or evenings – giving you the stability and predictability to thrive both professionally and personally. You'll play a key role in helping patients navigate their care while being part of a collaborative, supportive workplace that recognizes the importance of time, boundaries, and teamwork.

What Makes This Opportunity Unique

• Predictable, balanced schedule with no weekends, holidays, or late evenings, so you can plan your life with confidence
• Join a Harvard-affiliated oncology team delivering exceptional, coordinated care in Hematology/Oncology, Infusion, Radiation Oncology, and Specialty services
• Work in a light-filled, modern facility designed to promote healing and wellbeing for both patients and staff
• Be a core member of a multidisciplinary team, serving as the primary administrative contact for providers and patients
• Support a mission you can be proud of, with clear expectations, engaged leadership, and a healthy team culture

Job Description:

Key Responsibilities

  • Serve as the main administrative contact for assigned Hematology/Oncology providers and their patients
  • Manage clinical templates and physician schedules
  • Obtain referrals and authorizations for patient visits
  • Coordinate patient scheduling, follow-ups, and multidisciplinary appointment planning
  • Communicate clearly and compassionately with patients and families in person and by phone
  • Prepare medical records and documentation in Web OMR and CCC
  • Transcribe notes and correspondence
  • Queue prescription renewals and perform initial medication list reviews for provider review
  • Maintain patient confidentiality and accuracy across all documentation

What You Bring

Required:

  • High School Diploma or GED
  • 3 to 5 years of administrative experience in a healthcare or medical office environment
  • Proficiency in Microsoft Office (Outlook, Word, Excel) and electronic medical records
  • Strong communication, organizational, and multitasking skills
  • Professionalism and the ability to handle sensitive situations with discretion

Preferred:

  • Associate’s degree
  • Familiarity with Epic, CCC, or similar clinical systems
  • Experience in oncology, specialty, or ambulatory care environments

You’ll Thrive If You Are

  • Someone who values structure and balance, with a schedule that supports your life outside of work
  • A calm, composed communicator who helps patients feel supported from the first interaction
  • A proactive multitasker who enjoys keeping operations running smoothly
  • A reliable and positive team player who takes pride in high-quality, behind-the-scenes support

Bring your skills to a place where you’re valued – not only for what you do, but for how you live. Apply today.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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Why join Beth Israel Lahey Health?

If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.

At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team.

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