Career Opportunities

Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Description:

Join Anna Jaques Hospital (AJH), a distinguished not-for-profit community hospital nestled in the picturesque coastal community of Newburyport, Massachusetts. Since 1884, AJH has been a cornerstone of healthcare excellence in the Merrimack Valley, North Shore, and Southern New Hampshire regions, renowned for our commitment to high-quality care and exceptional patient satisfaction. Located just 35 miles northeast of Boston, AJH offers the perfect blend of a supportive community hospital environment and the vast opportunities that come with being part of Beth Israel Lahey Health, one of the largest healthcare systems in the region. As a member of our team, you'll be part of a network of over 39,000 caregivers and staff dedicated to providing extraordinary care to more than 1.7 million people from 150+ cities and towns across Eastern Massachusetts and Southern New Hampshire. Discover a rewarding career at AJH, where you can make a meaningful impact within a close-knit community while advancing your professional growth within a thriving healthcare system.

Are you ready to become a part of our dynamic Surgical team?

Responsibilities include but are not limited to:

• The Administrative Surgical Coordinator acting as principal coordinator of communication with physicians, their offices and hospital staff. Will coordinate secretarial duties of Perioperative Services.
• Organizes and prepares the surgery schedule for inpatient and outpatient surgeries. Confirms all paperwork is completed in a timely manner.
• Calls anesthesiologist in charge daily for their next day’s assignments.
• Notifies Director/charge nurse and anesthesia of any changes in the surgical schedule. If schedule is already distributed notifies appropriate departments.
• Verifies the number of inpatients and outpatients from the previous day and communicates information to the appropriate people.
• Provides superior customer service to internal and external clients, customers, and patients.
• Processes patient charges and sends to data processing.
• Organizes and schedules the workflow of the surgeons’ operating room schedule assuring maximum use of OR time.
• Organized and ability to manage multiple projects simultaneously.
• Understands equipment needs (Microscopes, C-arm, video equipment, etc.) for frequently done surgical procedures, and ensures that equipment is not double scheduled on any day and that doctors block time is considered when procedures are scheduled.
• Accountable for maintaining the confidentiality and security of all hospital-related, medical staff-related and patient-related data and information.
• The coordinator will take on different and/or additional responsibilities as needed and deemed necessary by the Director of Perioperative Services or the Clinical Manager of Perioperative Services.
• Assures appropriate coordination sales representative or with other hospital departments when special surgical needs occur such as equipment or other items deemed necessary for completion of the surgical procedure.
• Compiles department statistics as required, reviews for accuracy and completeness, performs necessary computations, prepares monthly reports.

Scheduled Hours: 40 hr/wk.

Work Shift: M - F 8:30a - 5p

Education Required: High School Diploma or equivalent. Associates/bachelor’s degree preferred.

Experience:Minimum of 2 years medical office experience required; surgery scheduling experience preferred.

Benefits working at Anna Jaques Hospital:

• Tuition Reimbursement
• Career Development and Opportunities
• Free On-Site Parking
• Discounts/Savings on various businesses.
• Health and Wellness activities

Apply today and learn more!

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled